code of community responsibility

Responsibility of Faculty and Staff

  1. Faculty and staff shall exercise caution in the preparation, duplication, and security of examinations.

  2. Faculty shall take reasonable steps consistent with the physical conditions of the classroom to reduce the possibility of cheating on examinations.

Procedures

If a faculty member believes the policy on academic honesty has been violated, the following procedures shall be followed:

  1. The faculty member may choose to discuss the incident and/or the process to be followed with a department chair.
  2. The faculty member discusses the incident with the student.
  3. Responsive options:

    a. If the student admits violating the policy on academic honesty, or if the student is unavailable to discuss the incident with the faculty member, the faculty member may decide the penalty, which should be consistent with the syllabus specifications. This may include failure of the examination, assignment, or course. The faculty member will submit the student's name, a written description of the alleged violation, and the penalty to the academic dean and to the student. In addition, the evidence to suppor the finding of academic dishonesty will be sent to the academic dean and student.

    b. If the student denies violating the policy on academic honesty and the faculty member is not persuaded of the student's innocence, the faculty member will decide on the penalty, which may include failure of the examination, assignment, or course. The faculty member will submit the student's name, a written description of the alleged violation, and the penalty to the academic dean and to the student. In addition, the evidence to support the finding of academic dishonesty and choice of penalty will be sent to the academic dean and student.

    c. If the student is not enrolled in the class in which the alleged violation occurred (e.g. the student sold his or her paper from last term, or took a test for another student), the academic dean will discuss the incident with the student and take appropriate action.

Responsibilities of Academic Dean

  1. After receiving the faculty member's report

    a. Once the academic dean receives the report from the faculty member, he/she will send a letter to the student indicating that there has been a charge of academic dishonesty. The letter will explain the process for appealing.

    b. If the student chooses to appeal the faculty member's finding, the academic honesty appeals process will be implemented.

    c. If the student does not appeal within the five (5) business day period or the academic dean denies the appeal, the academic dean will request a meeting with the student. During the meeting, the academic dean will explain the policy and consequences of the violation. The decision to deny an appeal is final.

  2. Multiple offenses

    a. If the academic dishonesty violation is the first for a particular student, the academic dean will maintain a record of the violation and may require an educational component.
    b. If the academic dishonesty violation is a repeat offense for a particular student, the academic dean may levy an additional penalty beyond the penalty issued by the faculty member. In addition, the academic dean will maintain a record of the violation.
    i. Normally, a second offense will result in a suspension for a semester which may be the current or following semester.
    ii. Normally, a third offense will result in a dismissal.

  3. If an alleged violation took place in a class taught by the academic dean, then the academic vice president and dean of faculty will appoint a department chair (other than the chair of the department in which the academic dean teaches or has taught) to assume the academic dean's role.

Records

All records will be maintained in the Academic Dean's office. For one violation, the record will be destroyed at the point of graduation or the student withdrawing from the college. For multiple violations, records will be retained for three years post graduation or from the student withdrawing from the college. A dismissal would result in a permanent record.


Policy reviewed and approved 2012 by the faculty and academic dean.

Rationale
  • Colby-Sawyer College is committed to high standards of academic honesty. Such standards are central to the process of intellectual inquiry, the development of individual character, and the maintenance of a civilized community.

  • The integrity of academic life depends on cooperation among students, faculty, and staff.

Values
  • Excellence
  • Interconnectedness
  • Integrity
  • Stewardship