Guests
The purpose of the guest policy is to enable students and residents to host visitors for academic or social purposes. Visitation can occur under the following circumstances.
Definition
- In residence halls: A “guest” is any person not assigned by the college to the specific room in question.
- On campus: A "guest" is any person visiting Colby-Sawyer College.
Policy Regarding Hosting Guests in the Residence Halls
Each resident may host a maximum of two overnight guests for no more than two nights in any seven day period. Residents must obtain permission from roommate(s) prior to arranging guest visits. No off-campus guest may stay on campus for more than two nights in a seven-day period without advance approval from the resident director.
It is the right of every student to have privacy in his/her assigned room at any time. No student should at any time feel obligated to relinquish that right. Use of a student room for visitation should be with the mutual agreement of all roommates.
Any roommate has the right to disapprove of any guest. It is the right of any resident of a room to ask a guest to leave. Students should seek Residential Education staff or Campus Safety assistance if a guest refuses to leave when requested.
In the interest of preserving privacy, students entertaining guests in their rooms may be expected to move to, or meet in lounges with their visitors.
Residents of a room are responsible for activity taking place or property stored in that room, whether or not the residents are present. It is essential that students lock their doors when they leave their rooms.
Residents with concerns about visitation should first contact an RA. If residents need further assistance, they should contact the RD or the director of residential education.
Guest Registration
Off-campus guests must register with a residence hall staff member or Campus Safety when they arrive. To register, the guest, accompanied by the host, must provide valid photo identification and fill out a Guest Registration Form with roommate's signed approval. Guests are required to show a proper identification and Guest Registration Form to college personnel upon request. Guests without valid photo identification will not be registered (see “Minor Guests” below for how to register minors without identification). Any off campus guest who will be on campus past quiet hours (whether sleeping here or not) should be registered by the beginning of quiet hours.
College officials, including Residential Education staff and Campus Safety officers, have the right to revoke guest pass privileges and/or evict guests from college property at any time if, in their judgment, the behavior of the guest warrants such action, or if the guest has not been properly registered.
Minor Guests
All guests under age 18 must leave the campus by midnight unless prior permission is granted by the resident director. In order for a guest under 18 to receive permission, the resident director must speak with the guest's parent or legal guardian either in person or on the telephone. If the parent or guardian cannot be reached the guest will not be registered and will not be allowed to stay at the college. The college reserves the right to notify parents of a minor found to be in violation of this policy.
Policy Regarding Guest Responsibility
Colby-Sawyer College students are responsible at all times for the behavior of their guests. Students are also responsible for ensuring that their guests are familiar with and observe the Code of Community Responsibility. Students may face sanctions for violations committed by guests.
Policy revised August 2012 by the vice president for student development and dean of students and the associate dean of students and director of citizenship education.
Rationale
Humans are social creatures and the desire to interact with others is not merely a desire but a need.
Primarily our college is an academic environment and the rights of students to sleep, study, and have solitude take precedence over another student's right to socialize.
The policy above attempts to balance these two interests fairly while keeping our community safe from unwanted and unwelcomed visitors.
Values
- Community
- Connectedness
- Excellence
- Responsibility
