Article I
Name
The name of this organization is the Student Government Association of Colby-Sawyer College (SGA)

Article II
Organizational Philosophy
The SGA considers a student's education at Colby-Sawyer College to be focused on the total development of the individual. Involvement in co-curricular programs, activities, and events is essential to students' intellectual growth and personal development. Just as the classroom experience provides a forum for new thoughts, ideas, and opinions, so does the co-curricular program through exposure to educational and social programs, student leadership and volunteer services. Students' involvement in the governance of the college as well as the various clubs and organizations is essential to enhancing the quality of student life.

Article III
Mission and Purpose
The SGA, founded in the 1930's, was reconstructed in 1993 and again in 1999. As the representative body of Colby-Sawyer students, the SGA addresses student issues and concerns. The group functions in the best interests of the students: upholding, promoting, facilitating communication and cooperation among the various facets of the college community; ensuring student representation on faculty committees; and fairly governing the management of funds and actions of student clubs and organizations.

In order for the SGA to have an impact and influence upon the governance of the college, the purposes of this organization will be the following:

  1. Bring to the attention of the college community all student body issues and concerns.
  2. Research issues and propose solutions to the proper committee(s) of the college community.
  3. Serve as an advocate for the student body and be a resource for students, individually and collectively.
  4. Advise and participate in the decision-making process for establishing college policies and/or setting priorities in matters pertaining to student life.
  5. Approve the development of new clubs and organizations and annually allocate and monitor funds for recognized clubs and organizations.
  6. Provide regular, open SGA meetings at which members of the student body can raise issues and concerns.
  7. Annually assess the functions of the SGA, developing appropriate goals for each academic year.

Recognizing and celebrating the diversity of the college community, the SGA supports and welcomes students from all races, religions, sexual orientations, genders, and nationalities.

Article IV
Membership and Qualifications
Membership in the SGA will be limited to 20 members. All members of the elected SGA must:

  1. Possess a minimum cumulative grade point average of 2.0.
  2. Be in good standing in regards to the Colby-Sawyer College Code of Community Responsibility.
  3. Fulfill the obligations of his/her elected position.
  4. Attend monthly SGA meetings.
  5. Attend two SGA retreats annually (one first and one second semester of each academic year).

Article V
Election Bylaws

Section A: Election Process
The process for election to any SGA office is as follows:
1. Candidates must complete an application packet, including: a petition signed by 25 Colby-Sawyer students who support his/her candidacy; a platform statement; and two recommendations from Colby-Sawyer faculty and/or staff. The recommendations requirement is waived for first year students in their first semester.
2. There will be no write in candidates.
3. Elections will be conducted electronically. Students will have the opportunity to vote for at least 48 hours.
4. Voting will be conducted electronically. All students will be emailed a link to all candidates and the positions for which they are running.
5. Results will be tabulated electronically and supervised by the associate dean of students.
6. A candidate will be declared elected when he/she receives a majority of the votes cast for each particular position.

Section B: Campaign Rules and Regulations
Apply to all those running for any SGA office:
1. The application packet will contain copies of these campaign rules and regulations for each candidate.
2. Only one warning will be issued to those breaking any of these regulations.
3. A second violation will constitute grounds for disqualification. The Election Committee, by a majority vote, shall have sole power to disqualify candidates.
4. Require that all students running for SGA office have any flyers or posters approved by the Campus Activities Office prior to posting those materials in the Ware Campus Center.
5. Require that all campaign gimmicks must be used with discretion and in good taste in regard to persons and property.
6. Prohibit candidates from using campus wide voice mail to advertise their candidacy.
7. Require that candidates assume responsibility for their posters, removing them from all campus facilities within 48 hours of the election.
8. Prohibit co-officers.

Section C: Elections Supervisor
Exists to oversee the election process:
1. The associate dean of students will serve as the Elections Supervisor. 2. The Elections Supervisor will review and approve students' candidacy (compliance with the qualifications and application process)3. The Elections Supervisor will uphold the campaign rules and regulations, create and maintain the electronic link advertising all the candidates, prepare the ballots, run and tabulate the elections.

Section D: Resignation and Removal from position
A SGA officer may vacate the position by:
1. Resignation: an officer steps down from his/her elected position because he/she is unable to fulfill the duties of the office.
2. Removal: the president and all other elected officers may be removed from office if they fail to fulfill the responsibilities of their elected position.
3. Any member of the Senate or the student body may initiate the impeachment of such an officer by filing a formal complaint with the advisor to the SGA.
4. There will be a period of one week between the time of the filing of the complaint and the impeachment hearing. In the event that a regular SGA meeting does not fall in the one week time frame, a special meeting will be called.
5. The student will then have the responsibility of presenting his/her case before the Senate.
6. An equal amount of time will be allocated for the member in question, to present his/her case, and answer questions.
7. Upon completion of the hearing, a majority vote of the members of the Senate present at the hearing will result in the removal of the officer from his/her office.
8. If an elected member of the SGA is unseated by the Senate, s/she cannot be re-elected or appointed to office during the same school year.

Section E: Filling of Vacancies
In the event of vacancies the following procedure will be followed:
1. In the event of vacancies due to resignation or removal, the Senate shall appoint, within one week, an acting officer from the class board or designee to fill the vacant position and make known the appointment to the student body.
2. If, within two school weeks of the appointment, at least one candidate comes forward with a valid petition and recommendations for the vacant office, the Senate shall within four weeks of the appointment, conduct a special election for the office.
3. Otherwise, the appointed officer shall serve as if elected in an open position.

Section F: Class Boards
1. All Class Board Presidents, or designees, shall appear at a designated SGA meeting once per month.
2. In the event that vacancies still exist in senator positions, the class board shall fill empty positions with members of the appropriate class.

Section G: Attendance Policy
1. SGA officers are required to attend all pre-scheduled meetings.
2. Officers shall be granted one unexcused absence per semester.
3. Should two unexcused absences occur, a hearing with said officer and the SGA Executive Board shall take place.
4. An excused absence can be granted for an unforeseen circumstance such as a family emergency, illness, academics, or conflicting meeting time with a meeting or appointment that was scheduled prior to the time the SGA meeting schedule was published.
5. An excused absence will be granted by a simple majority vote of the SGA Executive Board.

Article VI
Constitutional Amendments
The SGA reserves the right to amend this constitution:
1. An amendment process is initiated by a majority vote of the full Senate.
2. Amendments so initiated must receive two-thirds of the votes cast by the student body. Two weeks prior to the vote, an all-college town meeting shall be held to discuss any such amendment.
3. Editorial changes may be made at the discretion of the full Senate.

Article VII
Legislation
The process for legislative action is as follows:
1. Proposals are initiated from the three main committees, the Executive Council, or by petition signed by a majority of the members of the SGA, and submitted to the Senate Issues Committee.
2. A proposal which receives a two-thirds majority vote from one of the three committees or Executive Council is then passed on to the combination of both branches. If the proposal receives a two-thirds majority vote here, it is taken to the vice president and dean of students and the Senior Staff.
3. The vice president and dean of students or Senior Staff may take action, or forward the proposal on behalf of the SGA to the appropriate college council, committee, or administrative office.
4. The council, committee, or administrative office responds to the Executive Council within a reasonable period of time regarding action on the proposal.
5. A proposal can be sent back to the previous body at any time in order to clarify questions or issues or to include suggestions. Re-working of the proposal throughout the process will serve in the creation of a more realistic, workable proposal with a mutually acceptable outcome.

Article VIII
Executive Council

Section A: Mission
The Executive Council exists to:
1. Oversee the operations of the Senate;
2. Communicate proposals and concerns between the SGA and Senior Staff of the College: and
3. Represent the SGA at Board of Trustee meetings.

Section B: Positions
1. The president elected by the student body.
2. The vice president elected by the student body.
3. The treasurer elected by the student body.
4. The secretary elected by the student body.

Section C: Duties

  1. President
    a. Leader of the student body.
    b. Responsible for running Executive Council meetings once per month.
    c. Responsible for running full SGA meetings, six meetings per semester.
    d. Communicates with the Class Board Officers once per month and the Executive Advisory Board as needed and communicates the subject matter of these meetings to the senate.
    e. Assists in the selection process of Community Council members as needed.
    g. Attends Senior Staff meetings as invited.
    h. Attends Board of Trustees meetings three times a year.

  2. Vice President
    a. Replaces president if he/she is to leave office.
    b. Attends Executive Council meetings and runs meetings in president's absence.
    c. Attends full SGA meetings and runs meeting in president's absence.
    d. Assists in the recruitment process for SGA. e. Chairs the Senate Issues Committee.
    f. Required to keep weekly offices hours publicly advertised to the student body and be responsible for checking SGA email.

  3. Treasurer
    a. Chair of the Allocations Committee.
    b. Responsible for over seeing the accounting of SGA and all clubs and organizations.
    c. Responsible for presenting pertinent accounting information at Executive and SGA meetings.
    d. Chairs the Senate Clubs and Organizations Committee.

  4. Secretary
    a. Responsible for taking the minutes of Executive and SGA meetings.
    b. Distributes minutes to SGA members.
    c. Responsible for creating agenda for full SGA meetings from the notes of the Executive meeting.
    d. Responsible for taking the minutes of full SGA meetings and distributing them to members.
    e. Chairs the Senate Media Committee.

Article IX
Executive Advisory Board

Section A: Mission
The Executive Advisory Board exists to:
1. Serve as student representatives on faculty and staff committees;
2. Communicate the opinions and concerns of the SGA and student body to the members of these committees; and
3. Communicate to the Executive Council the topics discussed at these faculty and staff committee meetings.

Section B: Membership
1. The members will be selected and nominated by the president and vice president of the SGA.
2. These nominations will be presented to the Senate for their approval, which will consist of a vote.

Section C: Qualifications for membership
All of the Executive Advisory Board members must:
1. Be full-time students of Colby-Sawyer College.
2. Possess a minimum cumulative and term grade point average of 2.0.
3. Uphold the standards of the Colby-Sawyer College Code of Community Responsibility in an exemplary manner.
4. Fulfill the obligations of the position to which he/she is appointed.

Section D: Positions
1. There shall be two student members of each committee (preferably one position for a female member of the student body and one for a male member).
2. Students are eligible to serve on the Academic Policies Committee, the Parking Appeals Committee, and any other faculty and staff committees which are formed and allow for student participation.

Section E: Duties
1. Members are required to attend all committee meetings.
2. Members must also attend monthly Executive Council meetings at which they present the current topics of discussion in their committees.

Article X
Senate

Section A: Mission
The Senate exists to:
1. Serve as the congressional branch of the SGA.
2. Its members are divided equally into the three standing committees which make up the Senate.

Section B: Positions

  1. Senator
    a. Sixteen senators will be elected by the student body as follows: ten upper-classmen; four first year students; and two off-campus/day students.
    b. All senators are required to sit on one of the three standing committees.

Section C: Duties
1. Senators are required to attend meetings of their individual committees.
2. Senators must also attend all SGA meetings.

Article XI
Senate Advisory Board

Section A: Mission
The Senate Advisory Board exists to:
1. Serve as a diverse pool of students representing each academic major as well as those students who are undecided.
2. Communicate the concerns and opinions of students to the SGA.

Section B: Membership
The Allocations Committee will act as the Senate Advisory Board.

Section C: Qualifications for Membership
All Senate Advisory Board Members must:
1. Be full-time students of Colby-Sawyer College.
2. Possess a minimum cumulative and term grade point average of 2.0.
3. Be in good standing in regards to the Colby-Sawyer College Code of Community Responsibility. 4. Fulfill the obligations of the position to which he/she is appointed.

Section D: Positions
There will be one position for each academic major and undecided students.
1. The number of representatives will change if the number of academic majors changes.
2. If a representative switches his/her major, he/she will still be invited to continue his/her term.

Section E: Duties
1. Offer opinions on request of SGA Executive Council.
2. Refer to Article XV Section C for further duties.

Article XII
Senate Clubs and Organizations Committee

Section A: Mission
The Senate Clubs and Organizations Committee exists to:
1. Monitor the activities of student clubs and organizations;
2. Ensure that student clubs and organizations are following the guidelines set forth by the SGA and the Campus Activities Office; and
3. Assist students in the development of new student clubs and organizations.

Section B: Membership
1. Membership on this committee will be determined by a full vote of the Senate.
2. Membership will be a maximum of five senators.

Section C: Duties
1. Act as an organizer for meetings between different student clubs and organizations as needed.
2. Inspect and pass any and all financial reports and forms onto the treasurer of SGA.
3. Investigate and evaluate the actions of members of clubs and organizations when incident reports are filed with SGA that involve members of student clubs and organizations and/or spending of money for something other than allocated purpose. Recommendations may be made to the full Senate to impose sanctions on clubs and organizations or their members based on such investigations.
4. In the event that such incident reports indicate a violation of the Code of Community Responsibility, the committee will forward the report to the associate dean of students and director of citizenship education. In such instances, disciplinary action can be taken by the assistant dean of students and director of citizenship education.
5. Gather information for any and all SGA publications, which involve student clubs and organizations, and submits any and all information to the Senate Media Board.
6. Responsible for assisting new clubs and organizations in getting approved by SGA.
7. Responsible for being in contact with the Campus Activities Office (CAO) biweekly.

Article XIII
Senate Issues Committee

Section A: Mission
The Senate Issues Committee exists to:
1. Investigate student issues concerning the Colby-Sawyer College community.

Section B: Membership
1. Membership on this committee will be determined by a full vote of the Senate.
2. Membership will be a maximum of six senators.

Section C: Duties
1. Look at and consider all aspects of any issues presented to the SGA.
2. Present to the Colby-Sawyer College Community the issue at hand.
3. Propose solutions to the SGA.
4. Report to the student body the results of investigations and the consequent recommendations made.

Article XIV
Senate Media Committee

Section A: Mission
The Senate Media Committee exists to:
1. Act as the public relations branch of the SGA.

Section B: Membership
1. Membership on this committee will be determined by a full vote of the Senate.
2. Membership will be a maximum of five senators.

Section C: Duties
1. Publish, post, and distribute SGA news, to be reviewed by the Executive Council, including :
a. Senate Issues Committees reports.
b. Senate Clubs and Organizations Committee reports.
c. Information concerning all student clubs and organizations.
d. SGA reports concerning but not limited to constitutional revisions, results of votes, and minutes from meetings.
2. Update the bulletin board or webpage a minimum of once per month.
3. Contact and inform students through the use of campus wide e-mails and voice mail messages.

Article XV
Senate Allocations Committee

Section A: Mission
The Senate Allocations Committee exists to:
1. Allocate the monies available for student activities to recognized clubs and organizations that complete the appropriate paperwork.

Section B: Membership
1. Members of this committee shall double as members of the Senate Advisory Board.
2. There will be a total of seven members on this committee including the treasurer, who will serve as chair.

Section C: Duties
1. Complete a financial training workshop coordinated by the treasurer and the director of campus activities.
2. Organize and facilitate the spring allocations process.
3. Approve additional allocations or fundraising loans when deemed appropriate by the treasurer of SGA.

Article XVI
Advisors to the SGA

  1. The associate dean of students and director of citizenship education serves as the advisor for the SGA. His/Her duties are to: a. Offer advice and counsel as needed to the SGA.
    b. Maintain regular contact with the president and vice president.
    c. Attend Executive Council and full Senate meetings as an ex-officio member.
    d. Assist the Executive Council in the conduct of SGA legislative activity.

  2. The director of campus activities serves as the advisor for the Allocations Committee and a secondary advisor for the Clubs and Organizations Committee. His/her duties are to:
    a. Conduct training for club and organization treasurers in the fall semester.
    b. Distribute monthly club and organization budget reports from the college's Business Office to the treasurer.
    c. Work with any club or organization that is experiencing difficulty with the Excel Treasurer's Program.
    d. Offer advice and counsel to the Allocations Committee during the spring allocations process.