office of citizenship education

Purpose/Jurisdiction

Purpose

  1. The need for human beings to resolve conflicts is recognized by the college as an opportunity for individual growth, as well as a time to affirm the Code of Community Responsibility (CODE). Though it is not designed to be a contentious process, we do recognize that people do not always agree. In support of both individual and community needs, the college has established procedures for reporting incidents and for the resolution of conflicts in a timely and reasonable manner.

  2. The procedures provided by Colby-Sawyer College are not a substitute for the rights and responsibilities citizens enjoy under the laws of New Hampshire and the United States of America. Though Colby-Sawyer College supports the laws of the land, the college does not desire to function in place of the state or federal law enforcement or judicial systems. This is true in part because the college is staffed to educate rather than to adjudicate; and, because the expertise and certification to detect, prosecute, defend, and enforce are not claimed as a primary competency. Individuals who wish to avail themselves of legal processes are advised to look outside the college. College proceedings are for the Colby-Sawyer College community and are closed to legal counsel whether by means of presence at the hearing or by recess and conference outside the hearing. Colby-Sawyer College, however, reserves the right to legal assistance whenever institutional liability is in question.

  3. College procedures are intended to provide reasonable notice of the offense, issue or violation in question, and an opportunity to be heard. While all individuals are encouraged to meet their responsibilities as citizens, the college retains the authority to determine when behavior violates college standards, and to take action against a person or persons who are deemed to have violated the Code of Community Responsibility. Such actions may include suspension or dismissal from the college, and there is no right of appeal beyond the president of the college.

  4. Colby-Sawyer College reserves the right to investigate any matter, major or minor, and refer it to a hearing for resolution. Colby-Sawyer College reserves the right to discipline, suspend, or dismiss any student or to disband any organization that jeopardizes the well-being of individuals or the college. In instances where the threat of imminent harm is perceived, the college may act without regard to conduct procedures. Conduct procedures will be implemented within a reasonable time after the perceived threat of imminent danger has passed.

  5. Infractions of the Code of Community Responsibility are considered by an area coordinator or the off campus housing coordinator (the parent and community partnerships coordinator), the associate dean of students and director of citizenship education, the assistant director of citizenship education or another administrator from student development, the Community Council, or an Administrative Hearing Panel. In some instances the vice president and dean of students may also conduct hearings. The kind of hearing will be determined by the associate dean of students or his/her designee with consideration given to such factors as the severity of the offense, privacy issues, and timely disposition of the matter. Where academic honesty is in question, the academic dean shall function in the place of the associate dean.

  6. The associate dean of students or designee has the authority to hear cases that arise during the week prior to final exams, during final examination and recess periods. Where academic honesty is in question, the academic dean shall have the same authority (see the Academic Policies section of the college Catalog for more information). The college reserves the right to hold a student's diploma until allegations of policy violations are resolved.

  7. When resolution would require students to return from break, the college reserves the option to proceed with an administrative hearing during the break period or to hold the hearing in the next semester. Discretion is left to the associate dean of students or his/her designee.

  8. Should a student withdraw from the college prior to a conduct hearing, the case will be considered pending. Students may not continue in any program offered by Colby-Sawyer College until the disciplinary process is concluded.

  9. Any attempt by a person to intimidate, harass, or punish an individual who is bringing a complaint or involved in the hearing process, will result in disciplinary action.

Jurisdiction

Each student shall be responsible for his/her conduct from the time of application for admission through the actual awarding of a degree, even though conduct may occur before classes begin or after classes end, as well as during the academic year and during periods between terms of actual enrollment. The Code of Community Responsibility shall apply to a student's conduct even if the student withdraws from school while a disciplinary matter is pending.

Students are expected to abide both by college policies as well as local, state and federal laws. If students are arrested for violations of local, state, or federal law, even if the alleged infraction occurred off campus, students may be subjected to disciplinary action on campus at the discretion of the associate dean of students or his/her designee. If alleged infractions are violations of both public law and college standards, the conduct system neither requires nor precludes college jurisdiction.