Updates on Danforth Hall's Status

[UPDATE 11 a.m. – Feb. 3, 2013]

This update was sent to Danforth residents at 7:30 p.m. yesterday from Director of Residential Education Mary McLaughlin:

As we hoped, the residents of [the final two] suites have been cleared to return to their rooms tomorrow. No other residents remain in temporary housing. Our heartfelt thanks go out to the staff in Facilities, who have kept the repair work moving at lightning speed!

I'll be in touch again on Monday with updates on the remaining work.

[UPDATE 9 a.m. – Feb. 1, 2013]

This update was sent to Danforth residents at 6:42 p.m. yesterday from Director of Residential Education Mary McLaughlin:

All of the tradespeople were on site today. There were seven painters, painting both the second and third floors. Painting will continue tonight and tomorrow in the shower and vanity areas.

The carpeting in the five most affected rooms was completed and the furniture was returned. These rooms will be vacuumed tomorrow when ServPro arrives to clean the other carpeting.

The carpet and vinyl installation had to adjust to accommodate the painting schedule, but the installers were productive anyway and were able to do some hallways.

Fire alarm devices were installed today ahead of schedule, since the paint was dry enough for the work to proceed. Testing of the fire alarm system is still scheduled for tomorrow.

ServPro was scheduled to do a final cleaning of all construction areas tomorrow, but that may be pushed to Saturday.

The lighting is still an item under discussion because of availability. The plan for tomorrow is to start reinstalling some of the old lights so that we have adequate emergency lighting along with the temporary lighting.

Facilities will have a punch list of items that the contractors will/may need to do over the weekend and I will include that in tomorrow's update.

We are still on schedule.

[UPDATE 4:05 p.m. – Jan. 31, 2013]

This update was sent to Danforth residents at 11:49 p.m. yesterday from Director of Residential Education Mary McLaughlin:

Everything continues to move along on schedule in Danforth.

The installation of the sheetrock continued on the first floor and will be completed tomorrow. They will begin taping and joint compound tomorrow.

The painting of the common areas started on the first and second floor suites today and will continue tomorrow and into Friday.

All of the tile floors have been grouted and are still on schedule.

The vinyl was completed in all but one vanity area and will be completed tomorrow.

The carpeting installation schedule was pushed off a day to accommodate the painters, but it will start tomorrow morning and completion is still on schedule.

The carpet cleaning and fire alarm installation/testing will start on Friday.

Lighting availability info is not available as of this evening, but we expect to have more information tomorrow.

There were a number of student belongings left in the storage closets in two suites on the third floor. We have contacted the students whose belongings were properly labeled. Much of what remained appeared to be discarded and will be disposed of on Friday. If you had belongings in one of the rooms, please contact a staff member before that time so that you can retrieve them.

[UPDATE 3:15 p.m. – Jan. 30, 2013]

This update was sent to Danforth residents at 5:58 p.m. yesterday from Director of Residential Education Mary McLaughlin:

Students in five rooms packed their belongings today to prepare their rooms for carpet replacement.

There was no demolition today and unless we find something unexpected, that phase of the project is complete.

All of the re-insulating of the affected areas has also been completed.

Facilities has sheetrock to be installed on the first floor and they hope to start that work tomorrow. It will be followed by taping and joint compound.

The sheetrock on the second and third floor suites will have its final preparation tomorrow, so painting can start on Thursday.

The tile floors in seven affected shower areas have been completed and are ready to grout tomorrow. They will be ready for use in three suites on Thursday and in two more suites when those spaces are ready to be occupied.

The flooring contractor will begin installing vinyl in the vanity areas tomorrow morning and they will be available for use at the same time as shower areas listed above.

Carpet installation will begin tomorrow and the timeline will be adjusted to coordinate with the other contractors' schedules.

New fire alarm devices will be installed on Friday, followed by a system test verifying proper operation. There will be noise from this testing in the afternoon for a period of two to four hours.

We hope to have information on lighting tomorrow.

All work is still on schedule.

[UPDATE 3:49 p.m. – Jan. 29, 2013]

Carpets in five student rooms need to be replaced while others just need cleaning. Students in each category were notified this morning and asked to box their belongings (boxes provided) as soon as possible so that movers could remove the boxes, the carpets could be replaced and the boxes restored to the rooms.

Carpet replacement should be done by Jan. 30.

[UPDATE 8:30 p.m. – Jan. 28, 2013]

This update on the progress in Danforth was sent to displaced residents at 8:01 p.m. from Director of Residential Education Mary McLaughlin:

The progress on the drywall was significant over the weekend, which makes the areas ready for painting. Painting will begin on late Wednesday and Thursday and carpeting will follow.

The flooring contractor is delivering the carpet and vinyl tomorrow. Work will start with the RD apartment, then move to the vanity and kitchen areas.

The tile installation started this morning in the showers in Suites 62 and 63. Installation will continue tomorrow on the remaining affected showers in Suites 61, 52 and 53.

There are five rooms that need the carpet replaced and Facilities would like to schedule that work as soon as possible. Once I have the room numbers, I will contact the residents so that they can go to their rooms and box up their belongings to prepare for the movers. Facilities will provide the boxes.

Everything is still on schedule.

[UPDATE 4:25 p.m. – Jan. 28, 2013]

Work continues in Danforth. Students were contacted Friday, Jan. 25 with the news that no additional rooms were cleared at that point for occupancy.

On Sunday, Jan. 27, seven additional students were cleared to return to their rooms.

Director of Residential Education Mary McLaughlin informed students on Jan. 27 that:

The drywall installers were able to not only complete the sheetrock in suites 62 and 63, but also do the first coat of taping and joint compound. The second floor suites were completed as well.

The professional cleaners, Serv-Pro, will concentrate on doing as much cleaning as possible tomorrow.

Demolition will continue tomorrow on the first floor.

Facilities will also continue floor preparation so that as the floor materials arrive, it can be installed.

Vanity and shower flooring is expected to start tomorrow.

We are still on schedule to clear suites 62 and 63 for occupancy on Feb 4.

[UPDATE 6:05 p.m. – Jan. 24, 2013]

This email was sent to every resident of Danforth Hall from Director of Residential Education Mary McLaughlin tonight at 5:16 p.m.:

I hope you're staying warm. Wow, it's cold out there!

Here is the update on the work in Danforth today:

One additional room has been cleared for occupancy and the two residents have been notified.

The demolition continued in suites 62 and 63 and will be completed tonight.

Demolition has begun in the shower and vanity areas in both the second and third floor suites.

Crews will be bringing sheetrock into the building tomorrow and will begin to hang it on Saturday (1/26) and Sunday (1/27).

Crews will begin to address flooring tomorrow and we will have more information on carpeting and electrical tomorrow and Monday. If we need to move any student belongings to replace flooring, I will contact those students directly to develop a plan.

Sprinkler issues have been addressed and we are continuing to monitor them after the readjustments that were made.

The fire alarm and sprinkler system will both be activated at 5 p.m.

That's the update for today. I will be in touch again tomorrow. In the meantime, if you have any questions or concerns, please contact an RA or RD, or send an e-mail to residential@colby-sawyer.edu.

And if you're headed outside tonight, please bundle up!

[UPDATE 3:01 p.m. – Jan. 24, 2013]

Two more students have been cleared to return to Danforth, bringing the total to seven out of 40 relocated students.

[UPDATE 8:35 a.m. – Jan. 24, 2013]

This email was sent to every resident of Danforth Hall from Director of Residential Education Mary McLaughlin yesterday at 5:08 p.m.:

Work in Danforth is progressing well and five students were cleared to return to their rooms today. Here's the rest of today's update:

The insurance adjuster surveyed the damage and recommended additional demolition in [two suites on the third floor]. This will be completed tomorrow.

Demolition has begun in [two suites on the second floor] and the stairwell and should be completed tomorrow.

The drying process, which is ongoing, is progressing faster now that the walls and ceilings are open.

The fire alarm and sprinkler systems are both activated each evening at 5 p.m.

As always, we appreciate your ongoing patience and cooperation. I will send another update tomorrow. In the meantime, if you have any questions or concerns, please contact an RA or RD, or send an e-mail to residential@colby-sawyer.edu.

[UPDATE 4:42 p.m. – Jan. 23, 2013]

Two more students, for a total of five of the 40 relocated students, have been cleared to return to Danforth.

[UPDATE 12:48 p.m. – Jan. 23, 2013]

The first three of the 40 relocated students have been cleared to return to their room in Danforth.

[UPDATE 9:03 a.m. – Jan. 23, 2013]

This email was sent to every resident of Danforth Hall from Director of Residential Education Mary McLaughlin yesterday at 5:26 p.m.:

I hope your first day of classes went well! Here is the latest information about the work in Danforth:

For the past two days, work has focused on the demolition needed in suites 62 and 63 and the lobby area outside the suites. Tomorrow, it will move to the stairwell and suites 52 and 53.

The equipment is continuing to dry the building. The relative humidity levels have dropped significantly (more than 50%) over the past 3 days.

Facilities staff have surveyed for carpet, bathroom flooring, insulation and lighting replacement. A contractor will be here tomorrow looking at ceiling, walls and floors.

At this time, no additional rooms are ready to be reoccupied.

We appreciate your ongoing patience and cooperation. I will send another update tomorrow. In the meantime, if you have any questions or concerns, please contact an RA or RD, or send an e-mail to residential@colby-sawyer.edu.

[UPDATE 2:26 p.m. – Jan. 21, 2013]

This email was sent to every resident of Danforth Hall from Director of Residential Education Mary McLaughlin today at 2:18 p.m.:

Welcome back! I know you are moving in under challenging conditions and I want to make sure you know that the Residential Education is here to help with any concerns that emerge.

Last night, you should have gotten one of two e-mails from us, saying either 1) your room has been affected by water damage and you need to be temporarily relocated, or 2) your room has not been affected and you can return to it today. If you did not receive an e-mail from us, please let us know right away.

We have gotten some questions from students in affected rooms, asking if they should be removing their belongings. At this time, we have not been asked to have any students remove belongings. As work continues, those requests may come for some locations.

We will continue to send you updates as they are available, and will contact residents as they are able to move back to their rooms. Please monitor your Colby-Sawyer e-mail regularly, as that is how we will communicate with you.

If you need anything, please e-mail us at residential@colby-sawyer.edu or talk to an RD or RA. Your own hall staff members, RD Erin O'Dea and RAs Karina Belberska, Anurup Upadhyay, and Nishchal Banskota (who is new to staff this semester – welcome, Nishchal!) are available. Of course, Erin, Karina, Anurup, and Nishchal are also personally affected by this event, so please know that the other RDs and RAs on campus stand ready to help you as well.

Our goal is to help you to transition into the spring semester as smoothly as possible, given the current conditions. Please let us know how we can help you.

[UPDATE 1:10 p.m. – Jan. 21, 2013]

SERVPRO dryers and dehumidifiers continue to operate today throughout affected areas in Danforth Hall as a result of a pipe bursting early the morning of Sunday, Jan. 20.

The initial overview of the situation in Danforth by senior staff members indicated that the bulk of the damage was to the building itself, as water ran down through the walls from the break on the third floor. Some water did come through the ceilings and into rooms, but it appears that there was little damage to personal belongings, though students will have to confirm this when they check their rooms.

An email to the 40 students affected by the broken pipe was sent last night (Sunday, Jan. 20) at 7:25 p.m. from Director of Residential Education Mary McLaughlin and read in part:

I'm writing to let you know that your room was affected by a broken sprinkler pipe in Danforth Hall last night and we will need to relocate you to a temporary housing assignment for a period of time. The Facilities staff is working to dry and repair affected areas, and students will be able to return to their rooms as they become available. For some students, the relocation could last up to two weeks.

We understand that you may prefer to stay with a friend on campus instead of being assigned to a temporary location. We ask that you click the link below to complete a questionnaire to let us know your housing needs immediately, so that we can be prepared with temporary housing assignments for those who need them on Monday morning.

Danforth Hall is closed to all residents tonight, but you will be able to access your room to retrieve belongings tomorrow.

Click this link to complete the questionnaire …

More information about the current status of Danforth can be found on the college's web site.

For those students who need to move to another location, there will be vans available. To reserve van space, contact Nancy Staszkiewicz, senior staff assistant at ext. 3758 or nstaszki@colby-sawyer.edu.

A separate email was sent to Danforth residents whose rooms were not affected and read:

As you know, a sprinkler pipe broke last night, causing water damage in many areas of Danforth Hall. Your room was not significantly affected and you can plan to move back to your room starting at 9:00am on Monday morning.

Please be aware that work in Danforth will be ongoing until all repairs are made. You should expect an increase in noise from fans and other cleanup activities for a period of one to two weeks. If you have any specific concerns or needs, please contact residential@colby-sawyer.edu.

[UPDATE 4:41 p.m. – Jan. 20, 2013]

As a result of a pipe bursting in Danforth Hall early the morning of Sunday, Jan. 20, a total of 40 students are affected and will require relocation on campus for up to two weeks.

Residential Education has determined housing options for the 40 affected residents, all of whom can be accommodated in college-operated housing. Those students will be contacted directly by Residential Education.

For those students who need to move to another location, there will be vans and assistance available. To reserve van space, contact Nancy Staszkiewicz, senior staff assistant at ext. 3758 or nstaszki@colby-sawyer.edu

The other residents of Danforth Hall may return to the rooms as scheduled, starting Jan. 21, but should expect an increase in noise from fans and other cleanup activities for a period of one to two weeks.

Non-affected students across campus who currently have an open space in their room will likely have a temporary roommate assigned to them.

All electrical, wireless and network systems maintained their integrity throughout the incident and the building is fully powered and operating normally.

Fire safety equipment and electronic safety doors are operating normally. Campus Safety was present in the building until 5 p.m. to maintain security as rooms were aired and the drying process continued, at which time all residential rooms were shut and locked.

Colby-Sawyer expects daily progress and asks for the patience of students and their families as this situation is resolved.

Classes will begin as scheduled on Tuesday, Jan. 22.

What Has Been Done

Colby-Sawyer's first priority when the pipe burst was to make sure early arrival students were safe and moved to another location on campus.

The water flow was stopped as soon as possible and SERVPRO, specialists in water cleanup and restoration, arrived on the scene at 6 a.m. to assess the situation. SERVPRO immediately moved industrial-size dehumidifiers and fans into Danforth to begin drying the building.

Campus Facilities began to identify necessary building repairs and the safety and situation of each individual room.

Danforth was treated with Benefect, a botanical disinfectant and cleaner approved by the Environmental Protection Agency to eliminate the growth of any organic matter.

What Will Happen Next

SERVPRO will be in Danforth for the next week to continue drying the building.

Hallway carpeting, walls and ceiling sections in the affected areas will be removed and replaced.

When moisture tests indicate each room is dry, new insulation and sheetrock will be installed and the rooms repaired and residents may move back to Danforth. Painting will be delayed until a time when students will not be affected.

Please continue to check this site for further information.

[UPDATE – 11:59 a.m. Jan. 20, 2013]

For us to most effectively address the issues, students and families should use the home page as their information resource rather than calling the campus. Updates will appear on the home page with new information when it becomes available.

[UPDATE – 10:10 a.m. Jan. 20, 2013]

A break in the sprinkler system early in the morning of Sunday, Jan. 20, has caused significant water damage in Danforth Hall, where 130 students reside. The college's Incident Response Team has met and is assessing the situation. An update with more information will be posted at www.colby-sawyer.edu today at 3 p.m.